ProcureAgent — Sourcing Dashboard (Demo)

Open RFQs

5

1 provisional · awaiting 3rd quote

Spend under comparison

€146,950

across 5 RFQs · 18 supplier quotes

Savings identified

€15,650

▲ 9.6% vs. budget (€162,600)

Time to compare

3 min

was ~4.5 h manual per RFQ

Quote comparison — three pillars

click a supplier row for cost breakdown & source email

RFQ-2026-014 · ×2

Spiral Dough Mixer 80 kg

RFQ-2026-015 · ×1

3-Deck Stone Oven

RFQ-2026-016 · ×4

Retarder Proofer, 20-tray

RFQ-2026-017 · ×1

Industrial Dough Sheeter

RFQ-2026-018 · ×1

Flow-Pack Packaging Line

🇩🇪 Nominate KneadTech GmbH for Spiral Dough Mixer 80 kg score 86.2/100

“I recommend buying from KneadTech GmbH (KT-88213): mid-range TCO at €12,390, lead time 28 d (vs. 21 d fastest), quality 88/100 — DDP terms, Net 30, valid until 15 Oct.” Not the cheapest — PanEquip sp. z o.o. is 9.9% lower (€11,270) but scores 77.9 on the weighted pillars. Margin over runner-up NordBake AB is only 0.13 pts — small weight changes can flip this.

💰 Price score 91🚚 Lead score 75 🏅 Quality 88📎 Extracted from pdf attachment

Supplier	Unit price	TCO / unit	Lead time	Quality	Weighted score ▼	Status
🇩🇪 KneadTech GmbHKT-88213 · DDP Wolfsburg	€12,150+ €240 freight	€12,390per unit	28 dstandard	88cert · warranty · refs	86.2	★ Recommended
🇸🇪 NordBake ABNB-4471 · DDP Wolfsburg	€14,600+ €190 freight	€14,790per unit	21 dexpress	92cert · warranty · refs	86.1	Runner-up
🇮🇹 FornoMax S.p.A.FM-2026/318 · DAP Wolfsburg	€11,890+ €410 freight	€12,300per unit	42 dlong	82cert · warranty · refs	78.8	Alternative
🇵🇱 PanEquip sp. z o.o.PE-2026-117 · EXW Gliwice	€10,750+ €520 freight	€11,270per unit	56 dlong	74cert · warranty · refs	77.9	⚠ Needs review

TCO = unit price + freight + tariff (2 units required · budget €13,800/unit). Negotiation anchor: lowest observed TCO €11,270 (PanEquip sp. z o.o.).

Scoring weights

Pierre's rule of thumb: 50% price · 50% lead time + quality

Price / TCO 50%

Lead time 25%

Quality 25%

Scores update live across the table, recommendation and charts.

TCO composition

per unit, €

🇩🇪 KneadTech

€12,390

🇸🇪 NordBake

€14,790

🇮🇹 FornoMax

€12,300

🇵🇱 PanEquip

€11,270

Unit price Freight / logistics Tariff

Speed–quality map

bubble size = TCO

Agent insights

RFQ-2026-014 · generated by sourcing agent

💡

Not the cheapest — on purpose. PanEquip sp. z o.o. is 9.9% cheaper (€11,270) but delivers in 56 d vs 28 d with quality 74 vs 88. Under current weights the balanced offer wins.

🤝

Negotiation lever: push KneadTech GmbH from €12,390 toward the €11,270 anchor — every 1% ≈ €248 across 2 units.

⚖️

Photo finish: KneadTech GmbH (86.23) leads NordBake AB (86.10) by 0.13 pts. Shift weights slightly (e.g. lead time ≥ 30%) to flip the recommendation.

⚠️

Human review queued: PanEquip sp. z o.o. (“PE-2026-117”, confidence 82%) was extracted from unstructured email body — verify figures before nominating.

⏳

Deadline: NordBake AB's quote NB-4471 expires in 21 days (30 Sept).

✅

Budget check: recommended award totals €24,780 vs budget €27,600 → €2,820 saved (10.2%).

Parsed supplier emails

live from mailbox

PDF

NordBake ABToday 09:12

RE: RFQ-2026-014 — Updated quotation NB-4471

Parsed · 97%

—

BakExpo CologneToday 08:47

You're invited — BakExpo 2026, booth C-14

Skipped · not a quote

XLSX

TecnoWrap IbéricaYest. 16:20

Oferta TW-4410 — línea flow-pack (Excel)

Reviewed · currency fixed → EUR

PDF

KneadTech GmbHSep 7 · 11:05

Quotation KT-88226 — Dough Sheeter DS-650

Parsed · 95%

PDF

NordBake ABSep 8 · 15:44

RE: RFQ-2026-016 — Final quote NB-4468

Parsed · 97%

TXT

PanEquip sp. z o.o.Sep 7 · 14:38

RFQ-2026-014 — our offer (body text)

Flagged · confidence 82%

PDF

KneadTech GmbHSep 6 · 09:56

Quotation KT-88197 — Retarder Proofer GP-20

Parsed · 95%

TXT

FornoMax S.p.A.Sep 5 · 17:12

Offerta FM-2026/325 — Sheeter FX-S65

Parsed · 89%

XLSX

Baker&Co NVSep 4 · 10:24

Quotation BC-26-233 — ProoMaster 20 (Excel)

Parsed · 92%

PDF

IberHornos S.L.Sep 1 · 08:59

Presupuesto IH-991 — Horno de piedra 3 pisos

Parsed · 91%

Quote validity

expiring soon

NordBake AB · NB-4471Spiral Dough Mixer 80 kg

21 d · 30 Sept

NordBake AB · NB-4468Retarder Proofer, 20-tray

21 d · 30 Sept

FornoMax S.p.A. · FM-2026/318Spiral Dough Mixer 80 kg

23 d · 2 Oct

FornoMax S.p.A. · FM-2026/3223-Deck Stone Oven

23 d · 2 Oct

FornoMax S.p.A. · FM-2026/325Industrial Dough Sheeter

23 d · 2 Oct

Rondo Equipment AG · RE-77120Industrial Dough Sheeter

29 d · 8 Oct

Savings vs. budget

per RFQ

Spiral Dough Mixer 80 kg€2,820 · 10.2%

3-Deck Stone Oven€4,450 · 13.3%

Retarder Proofer, 20-tray€3,320 · 10.5%

Industrial Dough Sheeter€960 · 4.3%

Flow-Pack Packaging Line€4,100 · 8.6%

Total vs. budget (€162,600)+€15,650 · 9.6%

How ProcureAgent works

1

Mailbox connectedOutlook / IMAP inbox monitored in real time

→

2

AI reads & extractsEmail body, PDF & Excel quotes → structured data

→

3

Normalize & scoreCurrency, TCO, weighted 3-pillar scoring

→

4

Live dashboardSide-by-side comparison, click-through to source

→

5

Recommendation“Nominate supplier X because…” + negotiation levers

Automated with an n8n workflow + LLM extraction agent · the demo dashboard above runs on realistic mock data · build v4: menus are switched by pure CSS (radio :checked) — they work even with JavaScript and link navigation disabled

Agent inbox

21 of 21 messages · sourcing@wolfs-bakeries.de

All · 21

Quotes · 14

Needs review · 2

Follow-ups · 2

Skipped · 3

Messages

newest first · click to inspect the extraction

PDF

NordBake ABToday · 09:12

RE: RFQ-2026-014 — Updated quotation NB-4471

Parsed · revision v2RFQ-2026-014conf 97%

—

BakExpo CologneToday · 08:47

You're invited — BakExpo 2026, booth C-14

Skipped · not a quote

XLSX

TecnoWrap Ibérica S.L.Yest · 16:20

Oferta TW-4410 — línea flow-pack (Excel)

Reviewed · currency fixed → EURRFQ-2026-018conf 79%

PDF

KneadTech GmbHSep 7 · 11:05

Quotation KT-88226 — Dough Sheeter DS-650

ParsedRFQ-2026-017conf 95%

TXT

Anna Lindqvist (NordBake AB)Yest · 09:31

RE: RFQ-2026-018 — quote coming Friday

Follow-up · logged to RFQ timelineRFQ-2026-018

PDF

NordBake ABSep 8 · 15:44

RE: RFQ-2026-016 — Final quote NB-4468

ParsedRFQ-2026-016conf 97%

TXT

PanEquip sp. z o.o.Sep 7 · 14:38

RFQ-2026-014 — our offer

Flagged · confidence 82%RFQ-2026-014conf 82%

PDF

KneadTech GmbHSep 6 · 09:56

Quotation KT-88197 — Retarder Proofer GP-20

ParsedRFQ-2026-016conf 95%

TXT

FornoMax S.p.A.Sep 5 · 17:12

Offerta FM-2026/325 — Sheeter FX-S65

Flagged · ambiguous lead timeRFQ-2026-017conf 89%

TXT

PanEquip sp. z o.o.Sep 5 · 13:20

retarder proofer 20 trays — 5980 EUR

ParsedRFQ-2026-016conf 85%

PDF

KneadTech GmbHSep 5 · 10:02

Quotation KT-88213 — Spiral Mixer SM-80

ParsedRFQ-2026-014conf 96%

XLSX

FornoMax S.p.A.Sep 4 · 16:05

Offerta FM-2026/318 — Impastatrice FX-80S (Excel)

Parsed · 1 line itemRFQ-2026-014conf 93%

XLSX

Baker&Co NVSep 4 · 10:24

Quotation BC-26-233 — ProoMaster 20 (Excel)

ParsedRFQ-2026-016conf 92%

PDF

FornoMax S.p.A.Sep 3 · 10:24

Offerta FM-2026/322 — Forno 3 deck FX-D3

ParsedRFQ-2026-015conf 95%

PDF

Rondo Equipment AGSep 2 · 15:41

Quote RE-77120 — Sheeter SBR 660

ParsedRFQ-2026-017conf 97%

PDF

KneadTech GmbHSep 2 · 09:18

Quotation KT-88240 — Deck Oven DO-3S

ParsedRFQ-2026-015conf 94%

—

HygieneFirst GmbHSep 1 · 13:02

Ihr Angebot: Reinigungs-Abo für Lebensmittelbetriebe

Skipped · service offer, no RFQ match

PDF

PackFlow S.r.l.Sep 1 · 12:30

Preventivo PF-1188 — linea flow-pack FP-450

ParsedRFQ-2026-018conf 94%

PDF

IberHornos S.L.Sep 1 · 08:59

Presupuesto IH-991 — Horno de piedra 3 pisos

ParsedRFQ-2026-015conf 91%

TXT

Jonas Weber (internal)Aug 31 · 17:44

FW: Budget approval — RFQ-2026-018

Internal · logged, no extractionRFQ-2026-018

—

Molino Rossi S.r.l.Aug 31 · 07:30

Weekly flour market update — soft wheat −1.8% w/w

Skipped · newsletter

Message detail

extracted by WF-A

📄

NordBake AB

anna.lindqvist@nordbake.se → sourcing@wolfs-bakeries.de · Today · 09:12

RE: RFQ-2026-014 — Updated quotation NB-4471

Parsed · revision v2extraction confidence 97%

PDF

NB-4471_Quotation_v2.pdf

412 KB · parsed in 1.8 s · text layer ✓

🤖

Agent note: Revision detected — supersedes NB-4452 (Sep 3). Previous quote auto-marked «superseded»; price updated after your phone call with Anna.

Extracted fields → posted to RFQ-2026-014

Supplier / quote ref	NordBake AB · NB-4471
Line item	Spiral Dough Mixer 80 kg (×2)
Unit price	€14,600
Freight / tariff	€190 / €0
TCO per unit	€14,790
Lead time · quality	21 d · 92/100
Incoterm · payment	DDP Wolfsburg · Net 30
Valid until	30 Sept (21 d)

Source text

Dear Petra, as discussed on the phone, please find our UPDATED quotation NB-4471 for the ProLine 80 spiral mixer: • EUR 14,600 / unit DDP — in-stock configuration ships in 3 weeks • 3-year full warranty included (vs. industry standard 2) • CE, ISO 9001 & hygienic-design certificate enclosed • Valid until 30 September — we cannot hold this slot beyond that Med vänlig hälsning, Anna Lindqvist · NordBake AB

Human review queue

confidence < 0.80 or ambiguity rules

PanEquip sp. z o.o.RFQ-2026-014Open

Confidence 82% — body-text quote: verify €10,750 unit price, «around 8 weeks» lead time and 100% prepay terms.

FornoMax S.p.A.RFQ-2026-017Open

Lead time ambiguous («consegna 5-6 settimane») — agent used 38 days (conservative). Confirm with supplier before nomination.

✓

TecnoWrap Ibérica · RFQ-2026-018

Currency ambiguous («38.900» without symbol)

Sep 8 · 17:05

Supplier network

11

7 countries · 2 onboarding

Quoted in September

9

16 quotes across 5 open RFQs

Avg quality score

85

certs · warranty · refs · spec

Avg lead time

33 d

fastest: NordBake AB · 20 d

Supplier network

performance derived from parsed quotes & award history

All · 11

Approved · 8

Under review · 1

Onboarding · 2

🇩🇪

KneadTech GmbH

Germany · since 2019 · Thomas Knecht

Approved

MixingFormingProofingOvens

Quotes

14

Awards

5 · 36%

Quality

88 /100

Lead avg

33 d

On-time

97%

Price idx

102 vs avg

Net 30 · DDP

🇮🇹

FornoMax S.p.A.

Italy · since 2021 · Marco Forni

Approved

OvensMixingForming

Quotes

11

Awards

3 · 27%

Quality

85 /100

Lead avg

41 d

On-time

92%

Price idx

96 vs avg

Net 45 EOM · DAP

🇸🇪

NordBake AB

Sweden · since 2022 · Anna Lindqvist

Approved

ProofingMixingPackaging

Quotes

7

Awards

3 · 43%

Quality

92 /100

Lead avg

20 d

On-time

99%

Price idx

112 vs avg

Net 30 · DDP

🇨🇭

Rondo Equipment AG

Switzerland · since 2020 · Beat Zürcher

Approved

Forming

Quotes

3

Awards

2 · 67%

Quality

95 /100

Lead avg

21 d

On-time

98%

Price idx

115 vs avg

Net 30 · DDP

🇮🇹

PackFlow S.r.l.

Italy · since 2023 · Giulia Ricci

Approved

Packaging

Quotes

2

Awards

1 · 50%

Quality

87 /100

Lead avg

70 d

On-time

90%

Price idx

103 vs avg

30/60/10 · DAP

🇵🇱

PanEquip sp. z o.o.

Poland · since 2025 · Paweł Wiśniewski

Under review

MixingProofing

Quotes

5

Awards

0 · 0%

Quality

74 /100

Lead avg

48 d

On-time

78%

Price idx

84 vs avg

100% prepay · EXW

🇪🇸

IberHornos S.L.

Spain · since 2024 · Carlos Ibáñez

Approved

Ovens

Quotes

4

Awards

1 · 25%

Quality

78 /100

Lead avg

58 d

On-time

88%

Price idx

90 vs avg

30% down · DAP

🇧🇪

Baker&Co NV

Belgium · since 2021 · Sophie Dubois

Approved

ProofingRefrigeration

Quotes

6

Awards

2 · 33%

Quality

84 /100

Lead avg

30 d

On-time

94%

Price idx

105 vs avg

Net 60 · DDP

🇪🇸

TecnoWrap Ibérica S.L.

Spain · since 2024 · Javier Ortiz

Approved

Packaging

Quotes

3

Awards

0 · 0%

Quality

78 /100

Lead avg

84 d

On-time

85%

Price idx

95 vs avg

50/50 · DAP

🇩🇪

Winkler Backtechnik GmbH

Germany · since 2026 · Elke Winkler

Onboarding

OvensSlicing

Quotes

0

Awards

0

Quality

—

Lead avg

—

On-time

—

Price idx

—

TBD

undefined

Süß & Sohn Maschinenbau GmbH

Austria · since 2026 · Matthias Süß

Onboarding

HandlingCustom fabrication

Quotes

0

Awards

0

Quality

—

Lead avg

—

On-time

—

Price idx

—

TBD

Open RFQs

5

€146,950 under comparison

Awards · 90 days

4

€9,710 saved vs budget

Avg quotes / RFQ

3.2

target ≥ 3 for real competition

Avg time to decide

6.4 d

was 19 d before the agent

RFQ pipeline

“Compare” opens the live dashboard for that RFQ

All · 10

Open · 5

Decided · 4

Draft · 1

RFQ	Category	Qty	Budget	Quotes	Milestone	Owner	Status	Outcome
RFQ-2026-014Spiral Dough Mixer 80 kg	Mixing	2	€27,600€13,800/unit	4/4	3 d · 12 Sept	PK	Live	🇩🇪 KneadTech GmbH · 86.2
RFQ-2026-0153-Deck Stone Oven	Baking	1	€33,500€33,500/unit	3/3	Closed 4 Sept	PK	Live	🇮🇹 FornoMax S.p.A. · 95.7
RFQ-2026-016Retarder Proofer, 20-tray	Proofing	4	€31,600€7,900/unit	4/4	1 d · 10 Sept	JW	Live	🇸🇪 NordBake AB · 92.7
RFQ-2026-017Industrial Dough Sheeter	Forming	1	€22,400€22,400/unit	3/3	6 d · 15 Sept	JW	Live	🇨🇭 Rondo Equipment AG · 91.0
RFQ-2026-018Flow-Pack Packaging Line	Packaging	1	€47,500€47,500/unit	2/3	10 d · 19 Sept	PK	Provisional	🇮🇹 PackFlow S.r.l. · 92.8 awaiting 3rd quote
RFQ-2026-012Bread Slicer GS-550	Slicing	1	€18,000€18,000/unit	3/3	Decided 22 Aug	PK	Decided	🇩🇪 KneadTech GmbH · €16,450 · saved €1,550 (8.6%)
RFQ-2026-009Flour Silo & Auger System	Handling	1	€64,000€64,000/unit	4/4	Decided 5 Aug	JW	Decided	🇮🇹 FornoMax S.p.A. · €58,900 · saved €5,100 (8%)
RFQ-2026-006Cold Room Doors, food grade	Refrigeration	6	€13,800€2,300/unit	3/3	Decided 18 Jul	LV	Decided	🇧🇪 Baker&Co NV · €11,880 · saved €1,920 (13.9%)
RFQ-2026-004Conveyor Belts 400 mm, food grade	Handling	3	€22,500€7,500/unit	2/2	Decided 2 Jul	PK	Decided	🇨🇭 Rondo Equipment AG · €21,360 · saved €1,140 (5.1%)
RFQ-2026-019Palletizing Robot Cell	Packaging	1	€85,000€85,000/unit	0/3	Send ETA Sep 15	PK	Draft	Spec approval pending — engineering sign-off ETA Sep 15. RFQ draft auto-generated by the agent from last year's volume data.

Last 30 days

Last 90 days

Year to date

Spend analysed

€1.24 M

138 quotes matched

Savings identified

€96,300

7.8% vs budget

Emails processed

431

classified in <2 s avg

Extraction accuracy

94.2%

field-level vs human audit

Auto-approved

85%

quotes posted, no human touch

Time saved

186 h

vs ~4.5 h manual per RFQ

Savings identified per month

€ thousands · vs budget

€41.2k

Jul

€37.5k

Aug

€17.6k

Sep

Spend by category

share of analysed spend

Ovens & baking31%

Mixing23%

Packaging14%

Proofing13%

Forming11%

Handling & other8%

Supplier performance leaderboard

quality 40% · price index 30% · on-time 30%

NordBake AB

92

Rondo Equipment AG

91

KneadTech GmbH

88

FornoMax S.p.A.

84

Baker&Co NV

80

PackFlow S.r.l.

79

IberHornos S.L.

74

TecnoWrap Ibérica

70

PanEquip sp. z o.o.

58

Email → award funnel

last 90 days

Emails received

431

Classified as quote

138

32% of prev.

Extracted OK

131

95% of prev.

Auto-approved

111

85% of prev.

Human review

20

18% of prev.

Corrected / rejected

7

35% of prev.

Recent awards

decided sourcing events

RFQ	Item	Awarded to	Award value	Savings vs budget	Decided	Winning score
RFQ-2026-012	Bread Slicer GS-550	🇩🇪 KneadTech GmbH	€16,450	+€1,550 · 8.6%	22 Aug	89.4
RFQ-2026-009	Flour Silo & Auger System	🇮🇹 FornoMax S.p.A.	€58,900	+€5,100 · 8%	5 Aug	91.2
RFQ-2026-006	Cold Room Doors, food grade	🇧🇪 Baker&Co NV	€11,880	+€1,920 · 13.9%	18 Jul	86.5
RFQ-2026-004	Conveyor Belts 400 mm, food grade	🇨🇭 Rondo Equipment AG	€21,360	+€1,140 · 5.1%	2 Jul	93.1

Mailbox connection

CONNECTED

Accountsourcing@wolfs-bakeries.de

ProviderMicrosoft Outlook / Office 365 · OAuth2

Monitored folderInbox › Sourcing

Poll intervalEvery 5 min + push subscription

Last messageToday 09:12 · NordBake AB (NB-4471)

Automation engine (n8n)

4/4 ACTIVE

WF-A · Ingest & Extractlast run 2 min ago · 21 today

WF-B · Score & Recommendlast run 38 min ago

WF-C · Notify buyerlast run 38 min ago · 1 email sent

WF-E · Error handlingidle · 0 errors (7 days)

Dashboard webhookhttps://n8n.wolfs.demo/webhook/sourcing-dashboard

API keypa_live_••••••••4f2a

Default scoring weights

applies to all RFQs unless overridden

Price / TCO 50%

Lead time 25%

Quality 25%

Quality composite: certs 30% · warranty 20% · references 25% · spec compliance 25%. Changes sync with the dashboard sliders.

Extraction & review

LLM model

Temperature0 — deterministic extraction

Confidence threshold0.80

Auto-skip newsletters

Currency auto-fix

Split multi-item quotes

Auto-supersede revisions

LanguagesEN · DE · IT · ES · FR · PL

Notifications

Recommendation ready

Review queue alerts

Quote expiry warning≤ 25 days before valid-until

Weekly digest

Slack / Teamsnot connected

Team & approvals

PK

Petra Kaufmann

Head of Purchasing · petra.k@wolfs-bakeries.de

Admin

JW

Jonas Weber

Buyer · Equipment & Ingredients

Editor

LV

Lea Vogt

Procurement Operations

Viewer

Award approval limit≤ €25,000 buyer · above → CFO sign-off

Base currency

Tenant